Daily tender monitoring
A bot checks the procurement portals every day for your keywords (for example SAM.gov, Find a Tender, AusTender or CanadaBuys) and brings back only what fits your business.
AI for government contractors
AI for government contractors: no tender slipping by
For businesses that sell to government, AI does the digging: it searches public procurement portals every day for your keywords, reads and summarizes each tender, builds the compliance checklist and helps organize pricing. Your team stops hunting for tenders and starts deciding which ones are worth bidding on. This is one of mindmove.ai's real cases, built for companies selling to government in Brazil.
A typical day in businesses that sell to government
- Someone spends hours a day opening portal after portal looking for tenders in your field.
- A good opportunity appears and is only spotted after the deadline has passed.
- Every tender runs to dozens of pages, and finding the scope, dates and requirements takes an afternoon.
- At bid time, a certificate has expired or a document nobody checked is missing.
Winning government work starts with finding the right tender early and arriving with everything in order.
What AI does in businesses that sell to government
A summary of every tender
AI reads each tender and delivers the scope, buyer, estimated value, procedure, key dates and requirements in a short summary. Your team decides in minutes whether to bid.
Compliance checklist
From the tender's requirements, you get a list of the documents and certifications needed, checked against what your company already holds and when each one expires.
Certificate and document expiry
Insurance, certifications and registrations get automatic expiry reminders, so you're never ruled out because of a lapsed document.
Pricing support
AI organizes past award prices for similar items where they're published and helps structure your pricing sheet. The pricing decision stays with you.
A platform for opportunities
Every tender found, with its summary, status and documents, lives in one place with history, instead of scattered across emails and spreadsheets.
Workflow: from public portal to bid decision
This is the workflow from our real tender-monitoring case, used by 14 companies across 4 industries in Brazil, adapted to the portals in your market.
- 1
Your keywords
Each company defines the terms for its field, the regions and the buyers it cares about.
- 2
Automatic sweep
Every day, the bot checks the portals and brings back new tenders that match.
- 3
Reading and summary
AI reads each tender found and summarizes scope, value, dates and requirements.
- 4
Opportunities platform
Tenders land in a dedicated platform with filters, status and deadline alerts.
- 5
Team decision
Your team reviews the summaries, marks where it will bid and leaves with the document checklist.
What is it worth to you?
Adjust your team's numbers and get an estimate of the time and money you'd get back each year.
Your business
Your estimated result
Hours back per year4,368 hfreed up for work that matters
Estimated yearly savings$187,824labour + fewer mistakes
ROI355%first-year return
Payback3moto pay for itself
Where the savings come from
A prompt ready to copy
Prompt: quick tender summary
Use it to decide in a few minutes whether a tender deserves your attention.
You are an experienced bid manager in [country]. My company: [field, size, regions we serve, main products or services] I'll paste the tender text or its main sections. Provide: 1) The scope in 2 lines. 2) Buyer, procedure, evaluation criteria and estimated value. 3) Key dates: clarification questions, submission deadline, award. 4) Eligibility and compliance requirements as a list. 5) Risks or points of attention. 6) Whether it fits a company like mine, and why. Cite the section of the tender for each point. Don't invent dates or amounts. [PASTE THE TENDER HERE]
Questions about AI in businesses that sell to government
Does tender monitoring work for any industry?
It works for any business that sells to government, because the search starts from each company's keywords. In our real case, the same solution serves stationery, IT, construction and food companies. The fine-tuning is in the keywords: terms that are too broad bring too many tenders, and terms that are too narrow miss good ones. The first weeks are for calibration.
Which portals can be monitored?
It depends on where you sell. Common sources include SAM.gov for US federal opportunities, Find a Tender and Contracts Finder in the UK, AusTender in Australia, CanadaBuys in Canada and GETS in New Zealand, plus state or local portals. In the free diagnostic, we look at where the tenders that matter to you are published.
Can AI get a tender summary wrong?
It can miss a detail, which is why the summary is for deciding whether a tender deserves a careful read, not for replacing that read before you bid. A good summary cites the section it took each point from, which makes checking easy. Final compliance review and the bid itself stay with your team.
Do we need a new platform?
In our case, each client has a dedicated platform with tenders, summaries and status, because it organizes the team's work. Smaller companies can start with summaries arriving by email or in a shared spreadsheet and evolve later. The right format depends on how many tenders you review each week.
Where should we start?
With monitoring and summaries, where teams recover the most time and miss the fewest opportunities. Then the compliance checklist and expiry reminders, which prevent disqualification over paperwork. Pricing support comes after that. The free diagnostic helps define your keywords and the right size of solution.
Free diagnostic
Your AI Diagnostic
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