Service

Custom systems & integrations

Everything in your business in one place.

As a business grows, the spreadsheet that used to cope turns into a pile of spreadsheets, and nobody knows which one is right. We build a system around how your business works, so everyone works in one place with the same information.

DEPLOYED · stable
Supabase · DBNext.js · AppREST · APIAuth · SSO

Custom software built around your workflow

We design the system with the people who use it every day. It brings together what's scattered today, shows each person only what they need and talks to the tools you already have.

  • One source of information instead of ten spreadsheets
  • Each person sees what they need to work
  • A history of everything done, and by whom
  • Built around how you already work

When spreadsheets break down and off-the-shelf software won't bend to how you work, custom software is the answer. mindmove.ai designs and develops bespoke internal tools, client portals, admin dashboards and the API integrations that connect them, built around your exact process, not someone else's.

We work in tight, iterative cycles: discovery, prototype, build, ship. You see progress every step, and you own everything we deliver. Whether it's a tool to run your operations, a portal your customers log into, or a layer that finally makes your CRM, accounting and fulfilment systems talk to each other, we build it to be reliable, secure and easy to extend.

The payoff is a single source of truth and a workflow that fits like a glove, no more duplicate data entry, and no more 'we can't do that because the software won't let us'.

Where it fits.

01

Customer or member records

Everything in one place, always up to date and easy to find.

02

Orders and projects

Every stage visible, without having to ask anyone how it's going.

03

A portal for your clients

Clients check what they need without messaging you.

What you get.

  • No more hunting for the right spreadsheet

    Information is always in the same place, up to date.

  • A team working together

    Everyone looking at the same thing, with no rework.

  • A business that's calmer to run

    You know what's happening without having to ask.

From first call to live.

  1. 01

    We learn how you work

    We talk to the people who use it and look at your spreadsheets and routines.

  2. 02

    We build it in stages

    You see and test each part with your real data.

  3. 03

    We stay with you

    We train new people and improve whatever the team asks for.

A spreadsheet stops working the day two people need it at once. What solves it is a small tool shaped exactly like your process, and that costs less to build than most people expect.
Camilly Vianna · Founder & CTO

Custom systems & integrations, answered.

How is this different from automation?

Automation connects and streamlines the tools you already have; a custom system is new software we build when no off-the-shelf tool fits how you actually work. A rough rule: if the problem is "my tools don't talk to each other," that's automation; if it's "there's no tool that does this the way we need," that's a custom system. Many projects use both, a bespoke tool with automations running inside it. We'll always recommend the lighter option first, and only build custom when it genuinely earns its place.

Will I own the code?

Yes. You own everything we build, full stop. There's no lock-in and no hostage situation where your business depends on us forever. We can host and maintain the system for you if you'd rather not think about it, or hand the codebase over to you or your own developers whenever you like. Because we build on standard, modern foundations rather than proprietary black boxes, any competent developer can pick it up later. Your software is your asset, and we treat it that way.

Can you integrate with our existing software?

Yes, integration is a core part of what we do, not an add-on. We connect new systems to your CRM, ERP, databases, payment tools and third-party APIs so everything fits into your current stack instead of becoming yet another island your team has to copy data into. The aim is a system that feels like a natural extension of how you already operate, with information flowing automatically between the new tool and the ones you keep. If it has an API, we can almost always talk to it.

What if our needs change later?

We expect them to, businesses grow and change, and software should be able to keep up. That's why we build on modern, extendable foundations rather than rigid one-off scripts, so new features, users and integrations can be added without starting over. We also offer ongoing support to evolve the system with you as priorities shift. And because you own the code on standard technology, you're never trapped: you can extend it with us, your own team, or anyone else.

Free diagnostic

Your AI Diagnostic

In 5 minutes you tell us about your day. Within 1 business day, Camilly replies with where AI gives your business the most time back, and where to start.

  • Takes under 5 minutes
  • A reply from Camilly within 1 business day
  • 100% free
What does your business do?